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Privacy Policy

For the Owner and Administrator of this website, the protection of Users’ personal data is of the highest importance. They make every effort to ensure that Users feel safe when entrusting their personal data while using the website.

A User is a natural person, legal person, or organizational unit without legal personality, which is granted legal capacity under the law, using electronic services available through the website.

This Privacy Policy explains the principles and scope of processing the User’s personal data, the rights granted to the User, as well as the obligations of the data administrator, and it also informs about the use of cookies.

The Administrator applies the most advanced technical measures and organizational solutions to ensure a high level of protection for the processed personal data and safeguard it against unauthorized access.

I. Personal data administrator

The personal data administrator is the Institute for Supporting New Technologies, with its registered office at ul. Gagarina 5/102, 87-100 Toruń, entered into the Register of Entrepreneurs kept by the District Court in Toruń, 7th Commercial Division, under KRS number: 0000592392, NIP: 9562315044, REGON: 363276092 (hereinafter: “Administrator”).

The website owner is the Institute for Supporting New Technologies, with the same address and registration details (hereinafter: “Owner”).

II. Purpose of personal data processing

The Administrator processes the User’s personal data in order to register them in the Foundation’s database and to enable registration for conferences and other events organized by the Foundation.

This means that this data is particularly necessary for registration on the website.

The User may also consent to receiving information about news and promotions, in which case the Administrator will also process the data for sending commercial information about, among other things, new products or services, promotions, or sales.

Personal data is also processed to fulfill legal obligations imposed on the data administrator and to perform tasks in the public interest, including activities related to security and defense or for the storage of tax documentation.

Personal data may also be processed for the purposes of direct marketing of products, for securing and pursuing claims or protection against claims by the User or third parties, as well as for marketing third-party services and products or for the Administrator’s own marketing that does not constitute direct marketing.

III. Types of data

The Administrator processes the following personal data, the provision of which is necessary to:
a. Register on the website:

  • first and last name;
  • email address;
    b. Data optionally provided by the User:
  • phone number.

IV. Legal basis for personal data processing

Personal data is processed in accordance with the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons regarding the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), OJ L 119, 4.5.2016, p. 1–88 (hereinafter: “GDPR”).

The Administrator processes personal data only after obtaining the User’s prior consent, expressed at the time of registration on the website.

Providing consent for personal data processing is entirely voluntary; however, failure to give consent prevents registration on the website.

V. User rights

The User may at any time request information from the Administrator regarding the scope of processing their personal data.

The User may at any time request correction or rectification of their personal data. The User may also do this themselves after logging into their account.

The User may at any time withdraw their consent to the processing of personal data without providing a reason. The request may refer to a specific processing purpose (e.g., withdrawal of consent to receive commercial information) or to all purposes of processing. Withdrawal of consent for all purposes will result in the deletion of the User’s account from the website, along with all personal data previously processed by the Administrator. Withdrawal of consent does not affect any activities carried out prior to withdrawal.

The User may at any time request, without providing a reason, that the Administrator delete their data. The request for deletion will not affect activities already carried out. Deletion of data will result in the simultaneous deletion of the User’s account, along with all data stored and processed so far.

The User may at any time object to the processing of personal data, both regarding all processed data and only to a limited extent (e.g., data processed for a specific purpose). The objection will not affect prior activities. Submitting an objection will result in the deletion of the User’s account and all data processed so far.

The User may request that the Administrator restrict the processing of personal data, either for a specified period or indefinitely but within a specific scope, which the Administrator is obliged to fulfill. This request will not affect activities carried out prior.

The User may request that the Administrator transfer their personal data to another entity. To do so, they should send a request to the Administrator, indicating to which entity (name, address) the data should be transferred and specifying which data should be transferred. After confirming the request, the Administrator will electronically transfer the User’s personal data to the indicated entity. Confirmation is necessary to ensure data security and verify that the request originates from an authorized person.

The Administrator will inform the User about actions taken within one month of receiving any of the above requests.

VI. Personal data retention period

As a rule, personal data is kept only as long as necessary to fulfill contractual or statutory obligations for which it was collected. The data will be immediately deleted when it is no longer needed, except where its retention is required for evidentiary purposes under civil law or due to statutory storage obligations.

Contract information is stored for evidentiary purposes for three years from the end of the year in which the business relationship with the User ended. The data will be deleted after the statutory limitation period for contractual claims expires.

Moreover, the Administrator may retain archived information about concluded transactions, as retaining this data relates to the User’s rights, e.g., under warranty.

If no contract is concluded between the User and the Owner, the User’s personal data is stored until the User’s account is deleted. Account deletion may occur upon the User’s request, withdrawal of consent, or objection to data processing.

VII. Entrusting data processing to other entities

The Administrator may entrust the processing of personal data to cooperating entities to the extent necessary for transaction fulfillment, e.g., for preparing ordered goods and delivering shipments or sending commercial information from the Administrator (this applies to Users who have consented to receiving such information).

Apart from the purposes indicated in this Privacy Policy, the User’s personal data will not be shared with third parties or transferred for third-party marketing purposes.

User data is not transferred outside the European Union.

This Privacy Policy complies with the provisions of Article 13(1) and (2) of the GDPR.

A User is any person whose data is processed and who uses our website or related sites, communications, and services (hereinafter: “User”).

1. Cookies

Cookies are text files that correspond to HTTP requests sent to our server. These files are saved by every browser from which the User visits our website. Thanks to the information contained in cookies, we know how Users use our website.

Cookies help us ensure an optimal experience during the User’s visit to the website, allow faster and easier access to information, and enable us to offer increasingly advanced website features and content tailored to the User.

The information stored or accessed through cookies does not change the configuration of the User’s device or software installed on it. Information contained in cookies is considered personal data only when combined with other personal data available about a specific User. We try to collect only anonymous data through cookies to improve the User’s convenience and reduce advertising intrusiveness.

2. Types and purposes of cookie use

We use cookies and similar technologies to recognize the User during their visits, remember their preferences, and display relevant, tailored content. Thanks to cookies, interactions with our website are faster and more efficient. Moreover, cookies allow us to present personalized content without conducting surveys.

There are two types of cookies used on the website:

  • Session cookies — temporary files that remain on the User’s device until they leave the website or close their browser. Session cookie information is automatically deleted in this case.
  • Persistent cookies — files that remain on the User’s device for a specified period defined in the cookie parameters or until manually deleted.

Other available technologies are also used in the website area, allowing information to be saved in browser storage (Session Storage, Local Storage), as well as snippets of analytical tool code provided by other suppliers, enabling cookies to be saved in those services’ domains.

Below are the cookie categories used on our website:

  • Technical cookies — essential for the proper functioning of the website. They relate to the website’s functionality and allow us to improve the services offered, for example by enabling information transfer between pages to avoid re-entering data or by recognizing the User’s preferences when returning to the website.

We use them to:

  • ensure security;
  • maintain sessions when the User visits and logs into their client account;
  • ensure proper display of the website depending on the User’s device;
  • customize our services according to User preferences;
  • remember whether the User consents to displaying certain content.
  • Marketing cookies — used only with the User’s consent and only when functionalities and advertising forms implemented by our website require it.

We use them to:

  • display ads relevant and interesting to a specific User. These relate to profiling ads shown both on external websites and on our website, according to User preferences in product choices, based on behavior in our service.

Upon entering the website, the User may refuse to allow analytical and marketing cookies. In that case, we will not be able to generate detailed statistics or adjust ads based on website-collected information. General ads will still be displayed on our website and other sites.

We use technologies provided by Google and Meta (Facebook) for online advertising and tools such as Google reCAPTCHA (for spam protection). Please check whether you consent to using these tools, including ad profiling on the internet and Facebook. You can check and manage your privacy and security settings in your Google account at g.co/privacytools.

More information on Google’s privacy policy, technologies used, and terms of service is available at: https://policies.google.com/privacy?hl=en#infochoices.

Information on Meta (Facebook) privacy practices and privacy management is available at: https://www.facebook.com/privacy/explanation.

More detailed information about cookies used, their storage periods, and an up-to-date list of external companies whose services or technologies we use is available in the Cookies Table.

3. Disabling cookies

Web browsers allow cookies by default. If the User does not wish to receive cookies, they can change their browser settings on the device used to access our website. Continued use of our website without changing settings means that the User agrees to receive technical cookies, which are necessary for the proper functioning of the website.

Most web browsers offer a function allowing Users to view and delete cookies, including those used by our website. However, disabling or blocking cookies may prevent full and correct use of the website.

If the User uses multiple devices (e.g., computer, smartphone, tablet) to access and browse our website, they should ensure that each browser on each device is adjusted to their cookie preferences.

Instructions for disabling cookies in Chrome, Firefox, Safari, Opera, and Edge are provided in the detailed section of your original text.

4. Contact information

If you have any questions regarding this Cookie Policy or wish to obtain further information, you can contact the Administrator via email at office@dronetech-poland.com or by post at the Administrator’s address.